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OPALS
Printing Reports
 
Dynamically created reports give important relational data for system wide information
  • Handy reports allow selectable record status updating and multiple queries
  • Overdue notices and lists can be generated dynamically and printed. 
  • Excellent Circulation Statistics reports dynamically created on request.
Main Menu | Circulation Statistics | Item Acquisitions | Reserved Items | Loaned Items

Circulation Statistics


To Print Circulation Statistics:
  1. Select Administration> Reports> Circulation Statistics from the main menu.
  2. Click Fiscal Year button OR Date Range Selection button.
  3. Click on calendar icon and select date From.
  4. Click on calendar icon and select date To.
  5. Select whether the Period of time should be Daily, Weekly, Monthly or Yearly.
  6. Select the Statistic on (breakdown) by None, Call # by 10, by 100 or Item Type.
  7. Select From User by None, Grade, Homeroom, Teacher or User Type.
  8. Click Create Report.
  9. To print, Click Browser's File and Print.

Reserved Items

To Print Reserved Items List:
  1. Select Administration> Reports> Reserved Items from the main menu.
  2. Any of the columns can be sorted by clicking on the Name.
  3. To print, Click Browser's File and Print.

Loaned Items

To Print Loaned Items List:
  1. Select Administration> Reports> Loaned Items from the main menu.
  2. Click Fiscal Year button OR Date Range Selection button.
  3. Click on calendar icon and select date From.
  4. Click on calendar icon and select date To.
  5. Select to Group Loans by:  Teacher, Homeroom, Grade or User.
  6. Click on Create Report.
  7. Click Select All to print all items in a list format, Click Print List.
  8. OR, Click Print Notices to print individual notices for items selected.

Item Acquisitions

The Item Acquisitions report is multifaceted and gives several options for information editing and printing. A few explanation below will help you understand some of its functionality.
New Items List | Delete newly loaded items | Print new item's labels | Reprint a barcode
Print a Shelf list

To Search for Items to add to New Items Display:
Any New Items cataloged into the system can be displayed for a selected period of time in the >Home >New Items list. To use this, choose the menu >Administration> Reports> Item Acquisitions report.
  1. Choose the date range in which you imported new items and click Create Report.
  2. To select all items for the New Items Display, click Select All. OR click boxes in front of individual items
  3. Click New Item and a dialog will open.
  4. Click the Calendar icon to select how long items will remain in New Items Display. 
  5. Click 
    • Add All (to add all the items found)
      OR 
    • Add Selected (to only add the items you have selected with a check mark).

To delete items from date range selection:
  1. Select Administration> Reports> Item Acquisitions from main menu.
  2. Click Date Range Selection button.
  3. Click on calendar icon and select date From.
  4. Click on calendar icon and select date To.
  5. Click on Create Report.
  6. To select all items for deleting, Click Select All.
  7. OR Click boxes in front of individual items, Click Delete.
  8. Click Delete All or Delete Selected, Are you sure? Click OK.
  9. All items will be deleted along with their holdings.

To Print Item Labels (spine + 2 pocket with BC):
We Recommend : Laser Printing is your best option for labels because the print does not bleed into the paper or dissolve in moisture. It is also best to protect your labels with a clear (Polyester) cover. (Available from Media Flex)
  1. Select Administration> Reports> Item Acquisitions from main menu.
  2. Click Fiscal Year button
      OR
    Click Date Range Selection button, then Click on calendar icons to select 'From:' and 'To:' dates.
  3. Click on Create Report.
  4. To select all items for printing, choose Select All 
    OR select boxes in front of individual items.
  5. Click Print Item Label.
    • Starting row> 1 if starting with new sheet of 30 labels. 
      • Avery (5160) address labels are 3 across and 10 down. 
      • You can only select the row because OPALS prints 1 spine label beside 2 pocket labels with the barcode.
  6. This will start a PDF report using Adobe Reader 7.0. which may need to be installed from the Adobe website.
  7. To send the report to the printer, Click on the Printer Icon.  
  *  NOTE : Before printing: Verify the following under Page Handling:
    1. Page scaling:  Choose none
    2. Auto rotate and center:  check box
    3. Choose paper source by PDF size:  check box
 If you do not do this, the labels my print misaligned and therefore unusable.
 

To Print or Reprint a barcode for one item
  1. Search for title in the OPAC.
  2. Look at MARC record and note the ID number in tag 001 and the date entered in tag 005 (yyyymmdd).
  3. Go to:  Administration>Reports>Item Acquisitions.
  4. Using the calendars, select a FROM and TO date, both consisting of the date the record was entered (as noted above) from tag 005.
  5. Sort results by clicking on either Title or ID in their column header, then, if necessary, page through to find the item.
  6. Click in the box in front of the record.
  7. Click the Print Item Label Set(s) button.
  8. Choose Print Selected. The Adobe print screen opens.
    1. Click printer icon.
    2. Verify printer.
    3. Verify the following under Page Handling:
      1. Page scaling:  Choose none
      2. Auto rotate and center:  uncheck box
      3. Choose paper source by PDF size:  uncheck box
  9. Click OK.
To Print a Shelf list
  1. Go to:  Administration>Reports>Item Acquisitions.
  2. Using the calendar icon, select a FROM date that is a date before which you first installed OPALS, then click the Create Report button.
  3. Sort results by clicking on Call Number in the column header.
  4. Click on the Print button, then the Print all button.
  5. The complete list will print in call number order.

Lost Items

To Mark an Item "Lost":
  1. Search for title using OPAC.
  2. Click on title that you want to mark lost.
  3. Select the copy by clicking on the barcode in the box at the right.
  4. Click Lost button, Click Save at bottom of screen.
After being marked as Lost, the status column on the first result screen will show no holdings if there is only one copy.  When the record is opened, the barcode will appear in red and say Lost in the Due column. 

To delete or Print Lost Items:
  1. Select Administration> Reports> Lost Items from the main menu.
  2. Click Fiscal Year button OR Date Range Selection button OR All.
  3. Click on calendar icon and select date From.
  4. Click on calendar icon and select date To.
  5. Click Create Report.
  6. To select all items for deleting, Click Select All.
  7. OR Click boxes in front of individual items, Click Delete. 
  8. Select whether to Delete complete record if item has only one holding. (Recommended) OR Delete holding only. (Leave searchable record with count zero).
  9. Click Delete All or Deleted Selected or Cancel.
  10. Deleted items are removed from Lost Items List.  They are added to Deleted Items List.
  11. OR, To select all items for printing, Click Select All.
  12. OR Click boxes in front of individual items, Click Print
  13. Click Print All or Print Selected, Click Print.

Deleted Items

To Print Deleted Items:
  1. Select Administration> Reports> Deleted Items from the main menu.
  2. This report only goes back to February 1, 2006.
  3. Click Fiscal Year button OR Date Range Selection button OR All.
  4. Click on calendar icon and select date From.
  5. Click on calendar icon and select date To.
  6. Click Create Report.
  7. To select all items for printing, Click Select Page. 
  8. OR Click boxes in front of individual items, Click Print. 
  9. Click Print All or Print Selected, Click Print.

Average copyright date

This is a statistical utility for collection analysis and provides the basic functionality for a more complete tool to be developed later. The new report utility in OPALS will search a Dewey range, or a local call number prefix, then display the Average Copyright Date and number of bibliographic records found. This tool is available through the menu choice >Administration, Reports, Average copyright date.
  • Choose the Dewey or the Prefix radio button
  • If you choose Dewey, enter the Dewey range in the appropriate From and To boxes. You may choose any range that you wish. For Example you may wish to see information about your 610s ; enter 610 in the From field, then 619 in the To field. Or you may wish an average date for the complete Non fiction collection by using a From entry of '001' and a To entry of '999'. Always use three numbers in each box.
  • If you choose Prefix, only one entry box will be available. Enter a prefix such as 'FIC' or 'PB' or 'J_FIC' or 'VID' (depending on your collection). NOTE: The program will not treat the entry 'FIC', 'J_FIC' and 'Fiction' in one search. If there are differences in your prefixes you will need to make a number of searches and appropriately calculate the results.

852-Subfield Search

To Search and Print 852 Holding Subfields:
  1. Select Administration> Reports> 852-Subfield Search from the main menu.
  2. Type the 852 Subfield code in the small box.
  3. Type the 852 Subfield data in the large box. Click Search.
  4. Clicking on the ID will let you edit the MARC record.
  5. Clicking on the Title will bring up the detailed record in OPAC.
  6. Clicking on the Search result will send that exact search again.
  7. To Print, Click the browser's File and Print.
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